Maybe you have heard this before – the board can take care of it. We have staff, we have a capable board. We have a very talented board. Why do we need committees?
Although the board may be extremely talented and dedicated, their time and energy is limited.
And here are at least 8 more good reasons to have committees:
- Engage more members in the business of the organization and provide opportunities to serve.
- Allow members to build leadership skills.
- Give members a better understanding of the mission vision and challenges of the organization.
- Expedite the role of the Board.
- Encourage the flow of information between the Board and the members.
- Train members for future leadership positions.
- Afford members the opportunity for personal growth.
- Stimulate discussion and sharing information.
Committees need a mission statement and a clearly defined purpose. The committee responsibilities should be written as well as the responsibilities of the chairperson and the members.
Here is a sample list of committee responsibilities:
- Notices to go out under the Chairperson’s signature.
- Notices to be sent at least one week in advance.
- Members need to verify their attendance.
- Chairperson needs to give a report of the probable attendance.
- Those attending need to have a copy of the agency.
- An appointed member should take minutes.
- Committees should be kept apprised of any progress reports between meetings.
- Understand the goals of the committee.
- Organize and direct the work of the members.
- Prepare the committee agenda.
- Conduct meetings effectively and encourage participation by all present.
- Delegate responsibility.
- Use resources available.
- Be sensitive to the needs and interests of the members.
- Foster group thinking and group action.
Committee members’ responsibilities:
- Understand the mission of the organization.
- Have a working knowledge of the organization.
- Be on time.
- Notify the chairperson that he or she will not attend.
- Share ideas with others members of the committee.
- Assemble information requested.
- Understand the objectives or goals of the committee.